All case studies
XY CoverInsurance Brokerage

Three spreadsheets became one system, now handling 500+ policies every month.

Next.jsSupabaseGeminiResend
500+
Policies handled / month
00System preview
Representative UI · anonymised
ops.xycover.studio
Policies · 2,418
PolicyHolderStatusPremium
POL-••4821J. LimActive$2,480
POL-••4819A. RahmanPending$1,920
POL-••4816M. TanActive$3,150
POL-••4812R. SinghLapsed$1,140
POL-••4807S. WongActive$2,760
POL-••4801K. YeoActive$4,320
01The challenge

The team was tracking every policy across three separate Excel files: one for quotes, one for changes, one for claims. Matching them up was slow, mistakes crept in, and leadership had no clear view of what was actually happening.

02What we built
01Step

Designed one clean database that covers the full life of a policy

02Step

Built a tool where brokers, ops, and management each see the view they need

03Step

Added automatic reminders and deadline tracking by email and WhatsApp

03The outcome

One system is now the single source of truth. No more chasing spreadsheets

500+ policies a month running through the platform

Leadership sees live dashboards without anyone having to compile them

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